Employee Gifting
How to Send Corporate Gifts to Remote Employees Across India
By Gifting by Cladure Team8 min read
When your team works from home in many cities, the gift has to do the job the office used to do. That makes the logistics as important as the gift itself: a clean address list, items that arrive intact, and a plan for the people who are not home on delivery day.
To send corporate gifts to remote employees, collect each delivery address through a short form, choose gifts that travel well (steel, bamboo and well-packed boxed items rather than fragile glass), and keep one standard gift per group. Share the number of addresses, the list of cities and the date you want gifts to arrive in one quote request, since one order can go to many addresses across India. Then track every delivery and keep a few spares for replacements and late joiners.
How do you send gifts to a remote team, step by step?
Step 1: Collect addresses the right way
Do not reuse old addresses from HR records without checking; people in remote teams move more often than you expect. Send a short form a few weeks before you need the list, and ask only for what delivery needs (the template below lists the columns). Tell employees why you are asking and who will see the details, and share the sheet only with the people handling the order. Set a deadline and send one reminder: chasing the last few addresses always takes longer than collecting the first hundred.
Some remote employees would rather receive the gift at a co-working space or a nearby office than at home. Add that option to the form; it saves failed deliveries later.
Step 2: Choose gifts that travel well
A gift going to one office can be checked and handed out by hand. A gift going to two hundred homes travels alone, through several hands. Choose with that in mind.
| Gift type | How it travels | Good for remote teams? |
|---|---|---|
| Steel bottles and flasks | Sturdy and light for their size | Yes, a reliable default |
| Notebook, pen and bamboo gift sets | Flat, light and hard to damage | Yes, especially for new joiners |
| Laptop and phone stands | Compact and sturdy | Yes, useful at a home desk |
| Small kitchen appliances | Boxed, heavier | Yes at higher budgets; used at home every day |
| Packaged tea, coffee and snacks | Light, but food has a shelf life | Yes, if the dates allow for delivery time |
| Glassware and crystal | Breakable; needs careful packing | Use with care for multi-city delivery |
| Large hampers with many loose items | Bulky; items can shift in transit | Prefer compact, well-packed boxes |
For more ideas suited to a home setup, browse desk and office gifts and home and kitchen gifts, and compare bottle materials in steel vs copper vs glass bottles.
Step 3: Decide between one standard gift and a choice
One standard gift per group is the simplest to brand, pack and deliver, and nobody compares boxes on a team call. If your team is varied, offer two or three options at the same budget and collect the choice in the same form as the address. Send the final split (for example, 120 bottles and 80 laptop stands) with your quote request. Stop at three options: each one adds its own branding approval and packing line.
Step 4: Make the box feel personal from a distance
Without a handover moment, the packaging and the note carry the message.
- A printed greeting card with a few lines from a leader or the team. Make it specific to the occasion: a work anniversary, Diwali, the end of a big project.
- Branded packaging: a box or sleeve with your logo makes the parcel feel like it came from the company, not from an online order.
- The logo in the right place: visible on the box and the product works well for employees. See customisation options for methods by material.
- A shared moment: if the gift marks an occasion, ask people to keep the box sealed and open it together on a video call once every box has arrived. It brings back a little of the office atmosphere.
Step 5: Plan delivery city by city
Delivery takes longer to some cities and towns than to others, so plan for a delivery window rather than a single day. Group addresses by city in your sheet and tell employees roughly when to expect their box. If the gift marks a fixed date, such as a company anniversary or Diwali, leave time for the slowest locations. We are based in Delhi NCR and deliver across India; one order can go to one office or many addresses, and the timeline for your cities is confirmed in the written quote.
Step 6: Send one clean quote request
Put everything into one request so the team can price it correctly:
- The gift, or your shortlist, and the quantity for each option, including spares.
- Your budget per gift.
- Branding: where the logo should go (product, box or card), with a vector logo file (AI, EPS, SVG or PDF) ready to share when the team contacts you.
- The number of addresses and the list of cities.
- The date you want gifts to arrive, and any locations that are more urgent.
The team reviews it and contacts you, and the written quote confirms price, GST and delivery. The how ordering works page explains the process, and our bulk corporate gifting guide covers quantities and approvals.
Step 7: Track deliveries and close the loop
Keep a simple tracker with one row per person: dispatched, delivered, issue. Share it with HR or team leads so they can follow up within their teams. Plan for the usual problems before they happen:
- Not at home: the alternate contact or address from the form saves a second attempt.
- Moved recently: a reminder a few days before dispatch catches last-minute changes.
- Damaged on arrival: spares from the same order mean the replacement matches.
- Joined after the order: the same spares cover new joiners between the order and the occasion.
What should the address sheet include?
Ask every employee for the same columns, and keep the sheet in this format when you share it with the delivery team.
| Column | Why it is needed | Tip |
|---|---|---|
| Full name | Matches the parcel to the person | Use the name that family or building security will recognise |
| Address with landmark | Couriers need the full address to find the door | Ask for flat, building, street, area and a landmark |
| PIN code and city | Used to group deliveries and plan timing | Check that the PIN code matches the city |
| Contact number | The courier may call before delivery | Collect with consent and share only with the delivery team |
| Gift option | Needed if you offer a choice | Use a dropdown so the options are spelled the same way |
| Alternate contact or address | Covers days when the employee is away | Optional, but it prevents failed deliveries |
Which gifts work well for remote employees?
Gifts that are useful at a home desk or in a home kitchen, and that survive a long journey, are the safest choice. A few examples from the range:
Gifts that suit a home setup and travel well
For more ideas by occasion and budget, see corporate gifts for employees. For remote new hires, employee welcome kit ideas covers what to put in a first-day box.
Common mistakes to avoid
- Collecting addresses at the last minute. It is the slowest part of the whole process, so start it first.
- Promising everyone the same delivery day. Cities differ; promise a window instead.
- Choosing fragile or bulky gifts. What works for an office handout may not survive many separate journeys.
- Sharing the address sheet widely. Home addresses are personal data; keep the sheet with the people who need it.
- Forgetting the note. A box without a message feels like a delivery, not a gift.
- Ordering the exact headcount. Without spares, one damaged box or one new joiner means a separate small order.
Planning gifts for a distributed team? Explore employee gifts, then send your address count and cities with your quote request.
Frequently Asked Questions
Can one order be delivered to many home addresses?
Yes. One order can go to one office or to many addresses in different cities across India. Share the number of addresses and the list of cities in your quote request, and delivery is confirmed in the written quote.
What are good corporate gifts for remote employees?
Items that are useful at a home desk or in a home kitchen and travel well, such as insulated steel bottles, notebook and pen sets, laptop stands and, at higher budgets, small kitchen appliances. Avoid fragile glass for multi-city delivery.
How should we collect employee addresses?
Use a short form that asks only for what delivery needs: name, full address with a landmark, PIN code, city and a contact number. Tell people who will see the details and share the sheet only with those handling the order.
Should remote employees get the same gift as office staff?
Usually yes, so nobody feels left out. Keep the same budget and quality, and change only items that do not suit a home setup.
What if an employee is not at home on delivery day?
Ask for an alternate contact or address in the form, remind people a few days before dispatch, and keep a few spare gifts from the same order for replacements.
Can each box include a greeting card?
Yes, a printed greeting card with your logo and message can go in each box. Share the message text when you request the quote.
